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Attendees: Amelie, Emma, Francesca, Georgi, Jule, Marc, Opu'
Minutes: Jule
Chairperson: Marc


Marc officially opens the session.

TOP 1       Freshmen

No new problems have reached us. Everything seems to be fine.

TOP 2       Answering mails

StuKo Meeting:

  • There will be a StuKo meeting in December about the change of the examination regulation of the Masters Program.
  • If anyone has a problem please contact Marc. He will present them in the Stuko.

Intermediate Evaluation of Carina Silberer:

  • Along with the interim evaluation of the junior professorship, Professor Pado asked us for feedback.
  • In order to provide some feedback we plan to ask students in the upcoming days. Until Wednesday we send keynotes to Marc who then writes a short text to Prof. Pado.

Marc: Responds to Professor Pado.

TOP 3       Elections

Office combination: Marc as chairperson, Urs as deputy chairperson, Patrick as treasurer; Sven as grilling person. Urs informs stuvus about the election results.

We postpone this topic.

TOP 4       Events

Pub Crawl: On 26.10.2023.
Games Night: on 09.11.2023. Stuvus approved snacks and soft drinks for 60€. Urs sends invitation mail and checks the poster templates. Sven books seminar rooms.
Christmas Party: on 08.12.2023. Ask the institue for financial support. Ideas: organize quiz and ask others. Amelie and Georgi organize it.
Others: Weihnachtsmarkt, Ice skating

Games night:

  • Most likely the seminar rooms are not booked yet. We definitely should do that!
  • The buying of non-alcoholic drinks and snacks happens next week Thursday (at 15:30).

Let’s create a WhatsApp group for organizing the Christmas Party.

The planned date for the ice skating was Friday, 17.11. Unfortunately no one is available this evening. Thus we should try to find a new date.

Marc: Sends email to raumreservierung@ims asking for the availability of the seminar rooms for the games night.
Urs, Jule: Buy drinks and snacks on Thursday.
Marc: Creates a WhatsApp group (with Amelie, Georgi and Opu) for organizing the Christmas Party.
Jule: Makes a poll about the date of ice skating.

TOP 5       Buying Stuff / Abrechnung

Kitchen stuff: We want to buy a waffle maker. Marc checks if the stuvus application for the waffle maker is still valid.
Pot for plant. Someone needs to go to a Baumarkt and buy some soil and a pot for the plant.
International power plugs: Urs / Marc create a stuvus account for Patrick (who will eventually do the stuvus application).
Stickers: We want stickers with the FSCL logo. Sofia checks how to buy them online.

We postpone the topic.

TOP 6       Keys

We want a key for the Besprechungsraum, the Stuhllager and the seminar rooms. Fabian makes an appointment with Agnieska to get the key.

The SRs now have two keys: One for the Besprechungsraum and one for the seminar rooms. They are stored in the safe which has a new combination and only three people know this combination.

For the Stuhllager you don’t need a key but rather need to access it with your ECUS. As Marc is the only person who actively wants to have such an access he needs to send an email to Edgar and the schluessel-mailing list.

Marc: Sends email to register his ECUS for the Stuhllager.

We close this topic.

TOP 7       More storage & New Furniture

Ideas for getting more space: put cabinet left to whiteboard, use Besprechungsraum, stack existing cabinets, rearrange fridge. Amelie and Sofia are organizing the clean up.
Maybe we want to replace our sofa. Fabian searches for one online.

Several things have been cleaned up. What to do next?

  • Do a Pfandrun (as soon as it doesn’t rain anymore). The Pfand is in the basement.
  • Move the coffee machine to the cabinets as it is not in use.
  • The cabinets should not be moved because they are firmly screwed together / in the wall. Accordingly it might be unsafe if we take them apart.
  • The games and stationary things should remain in our room as they should be usable at any time without special access with a key. Marc and Patrick check which things are important to keep and which can be put / thrown away.
  • As soon as everything is cleaned up we should update the labels on the cabinets.
  • There’s the idea of doing an inventory while moving things. Something similar exists in the How2Fachgruppe-document. Let’s find the “where-things-are”-chapter, put it in the stuvus wiki and update it.

Sofa:

  • Amelie has a sofa left (IKEA friheten, in beige).
  • Before deciding on a sofa we should create a plan of the SR room to make available space visible.

Marc, Patrick: Decide which things we don’t need anymore in the SR room.
Urs: Checks for the “where things are”-chapter and updates the stuvus wiki.
Sven: Measures the SR room and creates a plan.

TOP 8       Wiki

Let’s use the stuvus wiki to organize the protocols and Fachgruppen documents. Urs creates stuvus accounts for every student representative. Fabian asks Samu how to make parts public / private. Fabian creates instruction on how to access / use the wiki.

Fabian created an instruction on how to use the stuvus wiki. You can find it on the wall of the SR room. 

The FSCL-part (including the protocols) is now read-only to everyone and there’s an additional subsection that is only readable for us. We also want a “hidden hidden” section that can be only accessed by certain FSCL members, e.g. to share passwords.

???: Creates “hidden hidden” section in the wiki.

TOP 9       Mail

It might be good to reactivate the cl-jobs mailing list to forward HIWI job offers.

Ideas to reduce the spam of mails for FSCL members:

  • Let’s have a mailing lists that forward the mails to individual students (e.g. for old exams). However, this can lead to the fact that as soon as a responsible person is busy, emails may not be answered for a longer period of time as no other students see them.
  • Let’s create different mailing lists (e.g. old_exams@ims) that all forward to the fscl-mailing list but change the subject of the mail accordingly (e.g. to [FSCL – old exams] instead of only [FSCL]). 

TOP 10       IMS Weekend

We postpone this topic.

TOP 11       Arbeitsgruppe examination regulation

Even though we found volunteers to participate in this Arbeitsgruppe, several meetings have already happened. Sven participated in them and will provide a summary in the upcoming SR meeting. 

Sven: Prepares summary about the problems and planned changes.


Marc officially closes the session.



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