Attendees: Amelie, Fabian, Georgi, Jolanda, Jule, Marc, Max, Opu, Patrick, Patrick, Sofia, Sven, Urs
Minutes: Jule
Chairperson: Urs
Urs officially opens the session.
TOP 1 Freshmen
No new problems have reached us. Everything seems to be fine.
TOP 2 Answering mails
There are no new relevant mails that need to be answered.
TOP 3 Elections
Office combination: Marc as chairperson, Urs as deputy chairperson, Patrick as treasurer; Sven as grilling person. Urs informs stuvus about the election results.
We postpone this topic.
TOP 4 Events
Pub Crawl: on 26.10.2023. Organized by Fabian and Marc.
Games Night: on 09.11.2023. Sven books seminar rooms.
Christmas Party: on 15.12.2023. Max asks institute if they are fine with the date.
Pub crawl: Until now 35 students registered to join the pub crawl.
Games night: Stuvus approved our 60€ application for snacks and soft drinks. We should advertise the event by sending an email and creating posters. Georgi had the idea to either include a Dungeons & Dragons game into this games night or advertise such an event (on a different date).
Christmas Party:
- Date: Unfortunately there’s an ACL deadline on the originally planned date. To make sure the staff has time to join the Christmas Party we want to reschedule it. Everyone voted in favor of Friday 08.12.2023.
- Finances: As the party is planned for staff and students it might be difficult to apply for some money from stuvus. As of now we want to ask the institute / professors if they would be willing to help us financially with some donations (as was planned last year).
- Ideas: We could do a Christmas themed pub quiz and ask others to participate / bring ideas. It would be great if e.g. the PHDs would do something like last year again.
- Organization: We want a few students that take care of organizing this party and take notes in the stuvus wiki. Amelie and Georgi (with help of Marc) volunteer to do so.
Weihnachtsmarkt: All of us think that it would be great to spend an evening at a Christmas market. Let’s organize this similar to last year internally (SR only).
Ice skating: There’s the idea of going ice skating together.
Urs: Sends invitation email for the games night to all students and checks whether he finds the template for the posters.
Amelie, Georgi: Organize the Christmas party.
Jule: Checks some dates for ice skating.
TOP 5 Buying Stuff / Abrechnung
Kitchen stuff: We want to buy a waffle maker. Marc checks if the stuvus application for the waffle maker is still valid.
Pot for plant. Someone needs to go to a Baumarkt and buy some soil and a pot for the plant.
International power plugs: Urs / Marc create a stuvus account for Patrick (who will eventually do the stuvus application).
Stickers: We want stickers with the FSCL logo. Sofia checks how to buy them online.
We postpone the topic.
TOP 6 Keys
We want a key for the Besprechungsraum, the Stuhllager and the seminar rooms. Fabian makes an appointment with Agnieska to get the key.
The SRs now have two keys: One for the Besprechungsraum and one for the seminar rooms. They are stored in the safe which has a new combination and only three people know this combination.
For the Stuhllager you don’t need a key but rather need to access it with your ECUS. As Marc is the only person who actively wants to have such an access he needs to send an email to Edgar and the schluessel-mailing list.
Marc: Sends email to register his ECUS for the Stuhllager.
We close this topic.
TOP 7 More storage & New Furniture
Ideas for getting more space: put cabinet left to whiteboard, use Besprechungsraum, stack existing cabinets, rearrange fridge. Amelie and Sofia are organizing the clean up.
Maybe we want to replace our sofa. Fabian searches for one online.
Several things have been cleaned up. What to do next?
- Do a Pfandrun (as soon as it doesn’t rain anymore). The Pfand is in the basement.
- Move the coffee machine to the cabinets as it is not in use.
- The cabinets should not be moved because they are firmly screwed together / in the wall. Accordingly it might be unsafe if we take them apart.
- The games and stationary things should remain in our room as they should be usable at any time without special access with a key. Marc and Patrick check which things are important to keep and which can be put / thrown away.
- As soon as everything is cleaned up we should update the labels on the cabinets.
- There’s the idea of doing an inventory while moving things. Something similar exists in the How2Fachgruppe-document. Let’s find the “where-things-are”-chapter, put it in the stuvus wiki and update it.
Sofa:
- Amelie has a sofa left (IKEA friheten, in beige).
- Before deciding on a sofa we should create a plan of the SR room to make available space visible.
Marc, Patrick: Decide which things we don’t need anymore in the SR room.
Urs: Checks for the “where things are”-chapter and updates the stuvus wiki.
Sven: Measures the SR room and creates a plan.
TOP 8 Wiki
Let’s use the stuvus wiki to organize the protocols and Fachgruppen documents. Urs creates stuvus accounts for every student representative. Fabian asks Samu how to make parts public / private. Fabian creates instruction on how to access / use the wiki.
Fabian created an instruction on how to use the stuvus wiki. You can find it on the wall of the SR room.
The FSCL-part (including the protocols) is now read-only to everyone and there’s an additional subsection that is only readable for us. We also want a “hidden hidden” section that can be only accessed by certain FSCL members, e.g. to share passwords.
???: Creates “hidden hidden” section in the wiki.
TOP 9 Mail
It might be good to reactivate the cl-jobs mailing list to forward HIWI job offers.
Ideas to reduce the spam of mails for FSCL members:
- Let’s have a mailing lists that forward the mails to individual students (e.g. for old exams). However, this can lead to the fact that as soon as a responsible person is busy, emails may not be answered for a longer period of time as no other students see them.
- Let’s create different mailing lists (e.g. old_exams@ims) that all forward to the fscl-mailing list but change the subject of the mail accordingly (e.g. to [FSCL – old exams] instead of only [FSCL]).
TOP 10 IMS Weekend
We postpone this topic.
TOP 11 Arbeitsgruppe examination regulation
Even though we found volunteers to participate in this Arbeitsgruppe, several meetings have already happened. Sven participated in them and will provide a summary in the upcoming SR meeting.
Sven: Prepares summary about the problems and planned changes.
Urs officially closes the session.